Inclement Weather Policy reminder

TSEA December 2, 2020 Comments Off on Inclement Weather Policy reminder
Inclement Weather Policy reminder

It is that time of year when winter weather may have us waking up and debating on whether it is safe to drive to work. 

It is the policy of the State (Department of Human Resources—policy number 12-037) to make every effort to maintain normal working hours during periods of inclement weather in order to continue providing necessary services to the citizens. Occasionally, emergency conditions caused by extreme inclement weather may warrant the closing of some State offices. When such conditions are thought to exist, the Governor and/or his/her designee may determine whether state offices should be closed. State office closures due to extreme inclement weather are made on a county by county basis and include all offices in each designated county. Should this occur, timely notice will be provided to the local media for broadcast to the general public and it will be published on the TN. gov website. 

If the office remains open, absences due to inclement weather requires that each employee makes a personal decision regarding safety in traveling to and from the workplace. As with any unexpected absence, employees should contact their supervisor using your agency’s approved methods. Employees can use annual or compensatory time for their absence. Employees with no annual or compensatory time, will be changed as leave without pay. Employees who make the effort to report on time and who report within a reasonable period should not be required to take leave for that absence. To be eligible, the employee must leave for work at his or her normal departure time in anticipation of regular arrival time. 

If State offices in a county are closed, employees: (1) other than those who work in 24-hour facilities, (2) those who participate in the Alternative Work- place Solutions (AWS) Work from Home arrangement and were scheduled to work from home on that particular day, or (3) those who may be required by their Appointing Authority to work, shall be excused from work and granted discretionary leave with pay. If an employee is a participant in the Work from Home AWS arrangement but is not scheduled to work from home on the day that State offices are closed, they shall be excused from work and granted discretionary leave with pay. However, if an employee is participating in the Mobile Work AWS arrangement on the day State offices are closed, the appointing authority will have the discretion to either allow the employee to be excused from work and granted discretionary leave with pay or require the employee to work remotely. Part-time employees are not eligible for administrative leave or compensatory time. Employees on previously approved leave during the affected period will be not eligible for administration leave. 

Certain employees who are employed by the Departments of Mental Health, Developmental and Intellectual Disabilities, Correction, Children’s Services (group homes, schools, and institutions), Transportation, and Safety, and others which require the employee to maintain the health and safety of others may be required to report to work during periods of inclement weather. 

Should you have questions or concerns please contact the TSEA Compensation and Benefits 615- 256-4533.